Planning A Baby Shower
Getting ready to throw a baby shower for your best friend, daughter, sister or even brother? We’ve got everything right here to help you get organised. We have checklists and guest lists ready to print out, even a free gift track to help with those post-party thank you notes! Our only advice? Set aside four weeks for planning, sending invitations, and purchasing supplies.
Of course it can be done in less time, just try not to leave it to the last minute!
Back ‘in the day’, baby showers were thrown by friends, not relatives, and men were never invited to partake in the festivities! However, times have changed, and many parents-to-be, family members and friends are throwing baby showers, and everyone’s invited! Baby showers are a celebration of life and family, and in fact, these days it’s not uncommon to have more than one baby shower, especially if the parents-to-be have a large family or several close friends.
So, to help you make sure you throw the best baby shower ever, we’ve put together this four-week baby shower planning guide. The next few sections will cover the following:
Week 1: Organising the Shower
Weeks 2 & 3: Invitations and Entertainment
Week 4: Final Details
Day Of: Time to Celebrate!
Want a portable version of this guide? Print out our quick-and-easy Baby Shower Checklist!
Week 1: Organising a Baby Shower
You’re throwing a baby shower! How exciting! There are several decisions you’ll need to make in the early stages of planning, so we’ll walk you through each one and provide heaps of tips and hints to help out. To get started, here is a sample schedule you can use for your baby shower:
- Welcome the guests
- Ice-breaker game or activity
- Serve food
- Another game or activity
- Open gifts
Of course you can throw in some more games, mix things up, leave things out, it’s all up to you!
Putting Together the Guest List
Traditionally you would invite only women to a baby shower, from both sides of the family, the mum-to-be’s girlfriends, and of course, the mum-to-be. Times have changed however, and potential invitees could be the dad-to-be, grandpa-to-be, and anyone else! The real question is, what kind of baby shower do you want to throw? Is it women only? Will the parents-to-be have another baby shower for family only? If so, you might consider hosting a friends-only baby shower. Another popular trend is to host a co-ed couples baby shower.
Whether or not to invite children is another matter for consideration. If the baby-to-be already has a brother or sister, then inviting other kids might be a great way to get them involved in celebrating their new sibling. Depending on how old the older siblings are, they might be able to lead the other kids in activities. People often find that seven is about the right age. This way, they’ll feel as though they are included in hosting responsibilities. Or, you might even consider hiring a babysitter for the event.
Picking a Location
Once you have a general idea of the number of guests, start compiling venue options. Traditionally, baby showers have taken place in the home of the hostess. However, it’s also good to broaden your scope. Consider a restaurant, a park picnic, a reception hall, or even a day at the spa with a catered lunch!
Week 2 & 3: Invitations & Entertainment
Now that the guest list is in place and you know where you’re going to host the baby shower, it’s time to pick a theme and get the invitations out!
Themes serve as inspiration for decorations and games, invitations, favours and even the food. Click here to see one of our favorite printable resources for Baby Shower Themes or CLICK HERE to see examples of themed tableware. There are about 50 different baby shower theme ideas to help get you started. Themes can be as simple as a colour scheme like blue and white if you know the parents-to-be are having a boy, or pink and white for a girl, or neutral colours for when the gender of bub is unknown. A theme also makes shopping for supplies a breeze! For example, if you are using a Rubber Duckies theme, you’ll pick the invitations with the ducks, duck decorations, a baby bath centrepiece filled with water and floating rubber ducks, small rubber duck favours, and yellow foods. Fun right?
Who Will Deliver First baby shower gameItty Bitty Baby Parts Ultrasound Baby Shower GameThe Dirty Diaper baby shower gamebaby bingo baby shower game
Baby Shower games are typically done with groups of people who may not know each other very well, so they serve to break-the-ice and set the mood for your shower. If you are throwing a theme baby shower, games can revolve around the theme. Pick about 3 games for a 2-hour shower. Here are some of our favourites. For more ideas, be sure to check out BabyShowerGamesAtoZ.com.
75 Printable Games Collection
Baby Bingo Game Card Generator
Nursery Rhyme Quiz
Baby Word Scrambles
Pregnancy How Sweet It Is!
Celebrity Moms and Dads
Right and Left Baby Game
Finish Mommy’s Phrase / Finish Daddy’s Phrase
It’s Also A Baby Name
Baby Shower Fundamentals
Things In Mommy’s Purse
And Mommy Wore…
Animal Babies Match
Sweet Pea Baby Shower Invites A Star Is Born baby shower invitations Baby Love Girl baby shower invites
How’s that guest list looking? Now is the time to finalise the guest list to allow enough time to mail the invitations, and to allow the guests time to clear their schedules and find that perfect gift. Invitations to any baby shower are the guests’ first clue as to the style and/or theme of the baby shower. You can even design and print your own invitations, using the Invitation Generator that comes with this Deluxe Planning and Games Kit. Using that tool, you simply pick the front cover and enter the details, print it out on 8 1/2″ x 11″ paper, fold into quarters and send! The benefit of making your own invitations is that you have unlimited printouts! Make a mistake on one, no problem, just print out another!
Let’s Go Shopping!
There are two rounds of shopping. First we’ll pick up invitations, party favours and decorations. In our second round, closer to the actual baby shower, we’ll pick up food and beverages. Need ideas for baby shower favours? One of our favorites are tealights personalized with the date of the baby shower. These cute, brushed aluminum 24-hour tea lights can be personalized in black, gold or silver ink. Another fun idea is to give out personalized bud vases. Both of these items make great keepsakes without breaking the bank.. You should also pick up some items to use as prizes for the winners of your Baby Shower games. Gifts such as frames, bath confetti or soap, or small jewelry boxes work well as prizes.
Bun in The Oven Candle Baby Shower FavoursFrosted Heart Shaped Baby Shower FavoursPram Shaped Baby Shower FavoursPacifier Keychain Baby Shower Favours
Menu and Beverages
Start thinking about what you are going to serve. You don’t need to finalise everything, but you do want to havea n idea. Need suggestions? Finger foods set around the room work great and will encourage guests to mingle. Use food to carry on the theme. If your guest of honor has a favorite colour, or if the shower theme revolves around a colour, choose foods with the same colour.
baby shower cupcakesbaby shower cupcakes
The time of day can also help you decide on what to serve. For a mid-morning baby shower, you could serve coffee and tea with pastries. Or for midday, you can grill up some lunch with cake and punch for dessert, or go lighter with finger foods soch as mini-sandwiches. Afternoon baby showers could be held as a high tea with delicate sandwiches, fine china and exquisite cupcakes. Want more ideas? There are over 100 baby shower recipes included with the Deluxe Planning and Games Kit.
baby shower outside party
Week 4: Final Details
It’s almost time! You’ve organised, planned, shopped, and now there are just a few days left to the big event!
Finalise Menu and Go Shopping
Now is the time to finalise what you are going to serve at the baby shower. Write down all the ingredients, beverages, and placesetting needs that you might have and let’s hit the grocery store. Now’s also the time to take inventory on what you might be missing. Need any extra film or decorations that may have been left out on the first round of shopping?
If you have reservations for a baby shower venue, call and re-confirm. Ensure that the venue has enough chairs, tables and dishes, and that you’ll be let in early enough to set up any decorations.
Here are some other ideas that you might want to take care of in this last week before the baby shower:
Designate a photographer and/or videographer to capture the event for the parents-to-be
Set out disposable cameras at the baby shower so guests can snap impromptou shots
Take a photo of each guest with the parents-to-be as they leave the baby shower, and include the photo with each thank you note
Create a gift tracker and designate a gift recorder so you know who to send a thank you card to (one is included free in the Deluxe Planning and Games Kit)
Have a small back pillow and footstool for the mum-to-be so she can be comfortable.
Day of: Time to Celebrate
There are always a few loose ends to tie up on the day of. Best thing to do is make a list. And don’t forget to put picking up any balloons or last minute decorations to that list. A tip for food, set the food around the room in different spots. Put the chips on one side of the room and the beverages on another. This will encourage your guests to mingle.